Developer details Claude setup for project management and task tracking

Claude implementation for project management

A developer working at a media company has implemented Claude as a project management system to handle overwhelming workload in a WFH environment. The setup focuses on maintaining task visibility and logging updates.

Core components

The system consists of three main parts:

• Claude Chat Project: Named after the company, containing a master markdown file with job position overview, company goals, expectations, an org chart, and examples of previous work (scripts, templates).
• Notion integration: Claude created a complete HQ in Notion with pages for tasks, ideas, and personality profiles. The developer uses Claude to update task statuses, close tasks, and manage Notion content, treating Claude as a personal project manager.
• MCP integrations: The MCP stack includes Slack, Gmail, Notion, youtube-mcp, Google Calendar, and G-Drive. The developer avoids Outlook integration due to lack of admin access and security concerns.

Custom skill implementation

A custom skill executes via slash command to read Gmail, Slack, and Google Calendar, cross-references with Notion, and provides a morning briefing in Notion about daily tasks.

Reported issues

The developer has encountered several challenges:

• The custom skill consistently fails during Slack scans, though manual Slack message reading works correctly. The developer suspects too many MCP connectors in the skill.
• Context management problems as goals and processes change rapidly. Notion updates don't automatically sync with Claude's project memory, requiring manual updates that may retain irrelevant information.
• Claude Haiku made a mundane mistake by incorrectly naming a product during concept drafting, raising questions about model reliability for specific tasks.

The developer seeks input on improving the system, particularly for keeping Claude updated with changing context and optimizing MCP integrations. The goal is to use Claude as a project manager/task tracker to maintain focus, especially with ADHD, rather than having AI do the actual work.